20 Other Ways to Say “Let Me Know When You Are Done” (With Examples)

Using the phrase “let me know when you are done” can sometimes feel too short or too direct, so finding warm, caring, and thoughtful alternatives can help you communicate with more clarity, kindness, and personal connection. When you use better phrases for expressing patience, support, and understanding, your message becomes more human and creates a softer and more meaningful interaction that people appreciate deeply.

What Does “Let Me Know When You Are Done” Mean?

It simply means you want the other person to inform you once they have completed their task, but the tone can feel a little firm, which is why many people prefer softer and more emotionally warm alternatives that show patience and consideration.

Is It Professional/Polite to Say “Let Me Know When You Are Done”?

Yes, it is generally polite, but it can sometimes sound brief or slightly demanding, so choosing a gentler alternative can help you sound more professional, more respectful, and much more understanding in both workplace and personal conversations.

Synonyms For “Let Me Know When You Are Done”

• When you have a moment, please update me
• Let me know once everything is completed
• Just tell me when you finish up
• Keep me posted once you wrap things up
• Please inform me when you are all set
• Give me a heads-up when you’re done
• Share an update with me after you finish
• Tell me when your part is complete
• Let me know once you’ve wrapped up
• Please notify me when you’re finished
• Feel free to update me when you’re ready
• Let me know when everything on your end is done
• I’d appreciate an update once you’ve completed it
• Kindly let me know when you’ve finished your task
• Please reach out to me when you’re done
• Update me whenever you complete it
• Let me know when you have finalized everything
• Please send me a quick message once you’re done
• Inform me when you’ve completed your side
• Let me know once you’re good to go

1. When you have a moment, please update me

Scenario: Used when you want to sound patient and avoid rushing someone.

Meaning: You want them to contact you whenever they naturally find some free time.

Examples:

1. When you have a moment, please update me so I can continue with the next steps smoothly and confidently.
2. When you have a moment, please update me because I want to stay aligned with everything you are working on.
3. When you have a moment, please update me since your progress directly helps me plan my remaining responsibilities carefully and effectively.
4. When you have a moment, please update me because I truly appreciate your effort and dedication throughout the entire process.
5. When you have a moment, please update me so we can move forward together without any confusion or unnecessary delays happening around us.

Tone: Polite, relaxed, patient.

Explanation: This phrase works beautifully because it communicates patience, understanding, and kindness, which helps the other person feel comfortable rather than rushed or pressured.

2. Let me know once everything is completed

Scenario: Used in professional situations when tasks must be completed fully.

Meaning: You want to be informed only after the entire job or assignment is finished.

Examples:

1. Let me know once everything is completed because I will be ready to begin my part immediately afterwards with full focus.
2. Let me know once everything is completed so we can move forward with confidence and avoid any unnecessary interruptions or misunderstandings.
3. Let me know once everything is completed as this helps me plan the next steps with clarity and proper organization.
4. Let me know once everything is completed because your update is really important for coordinating our upcoming actions smoothly together.
5. Let me know once everything is completed since your confirmation ensures that the entire workflow continues without any delays at all.

Tone: Clear, organized, professional.

Explanation: This alternative sounds structured and reliable, making it ideal for work conversations where precision and clarity are needed.

3. Just tell me when you finish up

Scenario: A friendly, casual request for an update.

Meaning: You want them to notify you as soon as they complete the task.

Examples:

1. Just tell me when you finish up because I’m staying nearby and waiting for your quick update before continuing onward.
2. Just tell me when you finish up so we can coordinate the next steps without wasting any valuable time together.
3. Just tell me when you finish up since your message helps me understand the right moment to move forward thoughtfully.
4. Just tell me when you finish up because I want to stay updated and avoid causing any interruption to your workflow.
5. Just tell me when you finish up so I can adjust my schedule according to your progress with complete ease.

Tone: Friendly, informal, approachable.

Explanation: This phrase is simple and easygoing, making it perfect for casual or collaborative communication where warmth feels natural.

4. Keep me posted once you wrap things up

Scenario: Perfect when you expect ongoing progress and a final update at completion.

Meaning: You want them to inform you as soon as they complete the work.

Examples:

1. Keep me posted once you wrap things up so I can finalize everything on my end without unnecessary waiting.
2. Keep me posted once you wrap things up because your update helps me maintain a clear timeline and structured workflow.
3. Keep me posted once you wrap things up since our tasks are connected and must align smoothly for best results.
4. Keep me posted once you wrap things up because I appreciate your cooperation and your steady attention to detail.
5. Keep me posted once you wrap things up so we can keep our communication strong and avoid last-minute confusion.

Tone: Warm, ongoing, engaged.

Explanation: This alternative sounds collaborative and supportive, making it great for team-based partnerships and continuing commitments.

5. Please inform me when you are all set

Scenario: Used when requesting confirmation that everything is fully ready.

Meaning: You want a polite notice once preparations or tasks are complete.

Examples:

1. Please inform me when you are all set so I can begin reviewing the final details carefully and thoroughly.
2. Please inform me when you are all set because I want to remain fully organized and aware of the current situation.
3. Please inform me when you are all set since your update helps ensure all steps flow smoothly without disruptions.
4. Please inform me when you are all set because I value precision and want to proceed responsibly with accurate information.
5. Please inform me when you are all set so I can respond quickly and keep everything running efficiently and calmly.

Tone: Polite, professional, respectful.

Explanation: This phrase is especially useful in formal communication because it sounds respectful while remaining clear and easy to understand.

6. Give me a heads-up when you’re done

Scenario: A light, friendly phrase for easy communication.

Meaning: You want a quick update or notification once the work is complete.

Examples:

1. Give me a heads-up when you’re done because I want to stay aware of your progress without disturbing you unnecessarily.
2. Give me a heads-up when you’re done so I can move to the next part of the plan smoothly.
3. Give me a heads-up when you’re done since your message helps me stay prepared for any upcoming tasks on my side.
4. Give me a heads-up when you’re done because I truly appreciate clear communication and teamwork throughout our process.
5. Give me a heads-up when you’re done so everything proceeds without delays and maintains a nice steady rhythm.

Tone: Friendly, casual, light.

Explanation: This expression helps create a relaxed atmosphere while still conveying that updates are necessary and appreciated.

7. Share an update with me after you finish

Scenario: Appropriate when you want someone to report back after completing a task.

Meaning: You are requesting information or progress once the work is done.

Examples:

1. Share an update with me after you finish so I can adjust my tasks and maintain an organized workflow efficiently.
2. Share an update with me after you finish because your communication ensures I remain informed and prepared for the next step.
3. Share an update with me after you finish since staying connected helps both of us avoid miscommunication or unnecessary confusion.
4. Share an update with me after you finish to keep our collaboration smooth and our timeline consistent without any gaps.
5. Share an update with me after you finish because I value clear communication and thoughtful progress tracking for everything we do.

Tone: Professional, collaborative, considerate.

Explanation: This alternative sounds both polite and organized while gently asking for confirmation, fostering a sense of teamwork and respect.

8. Tell me when your part is complete

Scenario: Best used in a team or project-based environment.

Meaning: You want to know specifically when their portion of work is done.

Examples:

1. Tell me when your part is complete so I can integrate it into the larger project without delaying the next steps.
2. Tell me when your part is complete because it directly affects my ability to continue my responsibilities efficiently.
3. Tell me when your part is complete so we can keep the workflow coordinated and avoid unnecessary confusion or duplication.
4. Tell me when your part is complete because your update helps us maintain a smooth and effective collaborative environment.
5. Tell me when your part is complete so I can plan ahead and proceed with confidence on my remaining tasks.

Tone: Clear, professional, supportive.

Explanation: This alternative is direct yet polite and works well in structured teamwork environments where coordination is essential.

9. Let me know once you’ve wrapped up

Scenario: Suitable for casual or semi-formal settings.

Meaning: You want to be informed after the task is fully finished.

Examples:

1. Let me know once you’ve wrapped up because I’m waiting to proceed on my side without causing unnecessary delays.
2. Let me know once you’ve wrapped up so I can review everything carefully and prepare for the next stage efficiently.
3. Let me know once you’ve wrapped up since your confirmation allows me to maintain proper timing and organization.
4. Let me know once you’ve wrapped up so we can communicate smoothly and avoid any overlapping efforts.
5. Let me know once you’ve wrapped up because your update ensures that we stay aligned and productive throughout the process.

Tone: Friendly, slightly informal, clear.

Explanation: This phrase is approachable and supportive while still requesting necessary feedback for continuity.

10. Please notify me when you’re finished

Scenario: Ideal in formal or professional communication.

Meaning: A polite request for completion confirmation.

Examples:

1. Please notify me when you’re finished so I can continue the workflow and make sure nothing is delayed unnecessarily.
2. Please notify me when you’re finished because timely communication is essential for efficient project management and coordination.
3. Please notify me when you’re finished since I need accurate information to plan the next steps properly.
4. Please notify me when you’re finished to ensure that everyone involved stays on the same page throughout the process.
5. Please notify me when you’re finished because I value clarity and wish to maintain an organized, professional workflow consistently.

Tone: Formal, polite, professional.

Explanation: This wording is precise and respectful, appropriate for work emails or structured tasks.

11. Feel free to update me when you’re ready

Scenario: Used when you want to sound relaxed and approachable.

Meaning: You give them freedom to notify you at their own convenience.

Examples:

1. Feel free to update me when you’re ready so we can continue without pressure or unnecessary stress on either side.
2. Feel free to update me when you’re ready because I trust your timing and want to respect your workflow fully.
3. Feel free to update me when you’re ready so we can maintain open communication and avoid misunderstandings along the way.
4. Feel free to update me when you’re ready because it helps me plan my tasks and stay informed responsibly.
5. Feel free to update me when you’re ready so we can work together smoothly without feeling rushed or pressured unnecessarily.

Tone: Friendly, supportive, casual.

Explanation: This alternative communicates patience and respect for the other person’s pace, creating a comfortable environment for sharing updates.

12. Let me know when everything on your end is done

Scenario: Perfect for collaborative projects or paired tasks.

Meaning: You are asking for completion confirmation for the entire part assigned to them.

Examples:

1. Let me know when everything on your end is done so I can align my work and ensure the project proceeds efficiently without errors.
2. Let me know when everything on your end is done because timely updates are crucial for coordinated and successful teamwork.
3. Let me know when everything on your end is done to maintain a smooth workflow and avoid last-minute surprises or delays.
4. Let me know when everything on your end is done so we can move forward with confidence and clarity in all our tasks.
5. Let me know when everything on your end is done because your communication helps create a consistent and organized work process.

Tone: Professional, collaborative, clear.

Explanation: This phrase communicates the expectation for completion while remaining polite and cooperative.

13. I’d appreciate an update once you’ve completed it

Scenario: Used in professional emails or polite requests.

Meaning: You are requesting feedback after the task is finished, expressing gratitude in advance.

Examples:

1. I’d appreciate an update once you’ve completed it so I can proceed with my responsibilities confidently and without interruption.
2. I’d appreciate an update once you’ve completed it because clear communication helps maintain smooth workflow and understanding for both of us.
3. I’d appreciate an update once you’ve completed it to ensure that subsequent steps can be taken on time efficiently and effectively.
4. I’d appreciate an update once you’ve completed it so I can coordinate the remaining tasks without any confusion or misalignment.
5. I’d appreciate an update once you’ve completed it because your timely information is vital for achieving our shared goals successfully.

Tone: Polite, appreciative, formal.

Explanation: This alternative expresses gratitude, making the request feel considerate and respectful rather than demanding.

14. Kindly let me know when you’ve finished your task

Scenario: Appropriate in formal or professional communication.

Meaning: A polite and gentle request for completion confirmation.

Examples:

1. Kindly let me know when you’ve finished your task so I can plan my next steps with proper understanding and confidence.
2. Kindly let me know when you’ve finished your task because your update ensures smooth progress for the entire workflow.
3. Kindly let me know when you’ve finished your task so that coordination with other team members remains effective and seamless.
4. Kindly let me know when you’ve finished your task because I highly value your communication and attention to details.
5. Kindly let me know when you’ve finished your task so that subsequent responsibilities can be executed efficiently and accurately.

Tone: Formal, polite, professional.

Explanation: The use of “kindly” softens the request, creating respect and positive tone in professional or email communication.

15. Please reach out to me when you’re done

Scenario: Best for direct but polite requests for updates.

Meaning: Asking someone to contact you after completing the task.

Examples:

1. Please reach out to me when you’re done so I can immediately proceed with my responsibilities and keep everything on schedule.
2. Please reach out to me when you’re done because your timely update ensures efficient coordination and avoids confusion.
3. Please reach out to me when you’re done so we can align our actions and maintain an organized workflow together.
4. Please reach out to me when you’re done because staying informed is essential for completing the next tasks smoothly and effectively.
5. Please reach out to me when you’re done to maintain clear communication and ensure that no important steps are missed or delayed.

Tone: Polite, professional, direct.

Explanation: This alternative works in professional settings while remaining approachable and clear.

16. Update me whenever you complete it

Scenario: Suitable when you want flexibility in timing for the update.

Meaning: You are asking them to inform you once finished, without setting strict urgency.

Examples:

1. Update me whenever you complete it so I can adjust my plans accordingly and maintain a smooth workflow.
2. Update me whenever you complete it because your message helps me stay organized and coordinate tasks efficiently.
3. Update me whenever you complete it so we can avoid misunderstandings and keep everything running seamlessly.
4. Update me whenever you complete it because I highly value staying informed about the progress of your work.
5. Update me whenever you complete it so I can respond promptly and ensure that the next steps are taken effectively.

Tone: Flexible, polite, professional.

Explanation: This phrase allows the recipient to respond at their convenience while signaling the importance of keeping you informed.

17. Let me know when you have finalized everything

Scenario: Ideal for situations where a task requires full completion or approval.

Meaning: You want to be informed once the task is fully completed and finalized.

Examples:

1. Let me know when you have finalized everything so I can proceed confidently with the subsequent steps of the project.
2. Let me know when you have finalized everything because accurate information ensures smooth coordination and planning.
3. Let me know when you have finalized everything so I can verify all details before moving forward with my responsibilities.
4. Let me know when you have finalized everything because your update is crucial for maintaining proper workflow efficiency.
5. Let me know when you have finalized everything so I can communicate clearly with other team members without causing confusion.

Tone: Professional, precise, respectful.

Explanation: This alternative emphasizes thoroughness and accuracy, making it suitable for projects requiring careful verification.

18. Please send me a quick message once you’re done

Scenario: Perfect for casual or digital communication.

Meaning: A simple request for notification upon task completion.

Examples:

1. Please send me a quick message once you’re done so I can update my records and continue without delay.
2. Please send me a quick message once you’re done because timely updates help maintain proper workflow and coordination.
3. Please send me a quick message once you’re done so I can respond immediately and continue the next steps efficiently.
4. Please send me a quick message once you’re done because staying informed ensures we remain aligned on progress.
5. Please send me a quick message once you’re done so I can manage my tasks effectively and avoid confusion.

Tone: Casual, polite, approachable.

Explanation: This phrasing is short, friendly, and ideal for informal or remote communication while remaining courteous.

19. Inform me when you’ve completed your side

Scenario: Used in team projects or collaborative tasks.

Meaning: Asking for completion confirmation specifically for their portion of work.

Examples:

1. Inform me when you’ve completed your side so I can integrate it with my work without any unnecessary delays.
2. Inform me when you’ve completed your side because it ensures smooth collaboration and helps avoid miscommunication.
3. Inform me when you’ve completed your side so we can maintain clear workflow and proceed efficiently together.
4. Inform me when you’ve completed your side because your timely update helps coordinate our next steps properly.
5. Inform me when you’ve completed your side so the overall project timeline remains consistent and predictable for everyone.

Tone: Professional, team-oriented, polite.

Explanation: This phrase highlights teamwork while respectfully requesting confirmation to maintain smooth collaboration.

20. Let me know once you’re good to go

Scenario: Suitable for casual or semi-formal requests where readiness is key.

Meaning: You want confirmation that the task is done and everything is ready.

Examples:

1. Let me know once you’re good to go so we can proceed confidently with the next phase of our project without hesitation.
2. Let me know once you’re good to go because your confirmation helps me coordinate efficiently and avoid unnecessary delays.
3. Let me know once you’re good to go so I can start my work aligned with your completed tasks accurately.
4. Let me know once you’re good to go because your readiness ensures a smooth workflow and keeps the team on track.
5. Let me know once you’re good to go so we can move forward together confidently and maintain proper communication throughout.

Tone: Friendly, supportive, collaborative.

Explanation: This phrase is upbeat, approachable, and communicates readiness while keeping a cooperative and encouraging tone.

Conclusion

Using alternatives to “let me know when you are done” can transform your communication by adding warmth, clarity, and respect. Each alternative helps you express patience, professionalism, or friendliness depending on your context, whether casual, formal, or collaborative. By thoughtfully selecting words, you make your messages more meaningful, less abrupt, and more considerate, which encourages smoother interaction and stronger relationships.

FAQs

1. Is it necessary to use alternatives to “let me know when you are done”?

While not always necessary, alternatives help soften the tone and make your communication warmer and more considerate.

2. Can these alternatives be used in professional emails?

Yes, many alternatives such as “please notify me when you’re finished” or “kindly let me know when you’ve finished your task” are perfect for professional contexts.

3. Which alternative is best for casual communication?

Phrases like “just tell me when you finish up” or “give me a heads-up when you’re done” are ideal for friendly, casual interactions.

4. Are these alternatives suitable for team projects?

Absolutely, alternatives like “inform me when you’ve completed your side” or “let me know when everything on your end is done” are very effective for collaboration.

5. Can these alternatives make me sound more empathetic?

Yes, using these phrases shows patience, respect, and understanding, which makes your communication feel caring and empathetic.