Finding the right words to replace “please be advised” can help your communication feel warmer, more human, and more personally meaningful, especially when you want your message to show care, clarity, and thoughtful professionalism, which is why exploring these 20 other ways to say “please be advised” can transform ordinary messages into something more heartfelt and approachable.
What Does “Please Be Advised” Mean?
The phrase “please be advised” is a formal expression used to inform someone about important, helpful, or necessary details, and it prepares the reader to pay attention to something that might affect their understanding, decision, or next steps in a conversation.
Meaning (20+ words): The phrase “please be advised” basically means that the reader should pay attention because you’re about to share something significant, crucial, or relevant, often guiding decisions or clarifying information in professional or formal communication.
Is It Professional/Polite to Say “Please Be Advised”?
Yes, it is considered both professional and polite, although it can sometimes feel a bit cold or stiff, which is why many people prefer warmer alternatives that still sound respectful while creating a more friendly, human tone.
Synonyms For “Please Be Advised”
- Please note
- Kindly be informed
- Just a quick reminder
- I want to let you know
- For your awareness
- Here’s something important to know
- I’d like to share this with you
- You should know that
- I want to bring this to your attention
- Please keep in mind
- Just so you’re aware
- I wanted to highlight this
- Please take note of the following
- I want to make sure you know
- Something you should be aware of
- I want to update you
- This is important for you to know
- Allow me to inform you
- I’d like to mention
- For your information
1. Please note
Scenario: You use this phrase when you want to give someone important details without sounding too strict or overly formal.
Meaning (20+ words): “Please note” means you want the reader to pay attention because the information you’re sharing might influence their actions, decisions, or understanding in a meaningful and helpful way.
5 Examples:
- Please note that the meeting has been shifted to a different room due to unexpected space issues today.
- Please note that your application will only be processed once all required documents are submitted completely.
- Please note that our office will remain closed this Friday because of a scheduled maintenance activity.
- Please note that we have implemented new guidelines to ensure smoother and more efficient communication for everyone.
- Please note that the final date for submissions has been extended to give participants enough time to prepare.
Tone: Professional, respectful, clear.
Detailed Explanation (20+ words): This phrase works well because it feels straightforward and polite while encouraging the reader to take the information seriously without sounding demanding or overly authoritative.
2. Kindly be informed
Scenario: Use this when you want to communicate respectfully in a formal setting, such as emails, notices, or updates.
Meaning (20+ words): “Kindly be informed” tells someone gently that the information you’re providing is relevant and important for them to understand before proceeding further.
5 Examples:
- Kindly be informed that your order will arrive one day later due to unforeseen delivery delays.
- Kindly be informed that the new policy will be active starting next Monday for all team members.
- Kindly be informed that your appointment has been confirmed for the updated schedule shared earlier.
- Kindly be informed that we are currently upgrading our system for better performance and smoother services.
- Kindly be informed that travel arrangements must be finalized before the deadline to avoid unnecessary issues.
Tone: Warm, polite, formal.
Detailed Explanation (20+ words): This alternative sounds gentle and respectful, making it perfect for professional situations where maintaining politeness and clarity is extremely important for healthy communication.
3. Just a quick reminder
Scenario: A friendly nudge to keep someone updated.
Meaning: (20+ words) This phrase gently reminds someone about information they already know or should remember without sounding forceful, making communication easier and more considerate overall.
Examples (5):
- Just a quick reminder that tomorrow’s event begins earlier than originally scheduled due to a last-minute adjustment.
- Just a quick reminder that you’ll need to submit your form before the system closes automatically tonight.
- Just a quick reminder that parking spaces fill up early, so arriving sooner might help you avoid inconvenience.
- Just a quick reminder that our meeting link has changed, so please check the updated invitation email.
- Just a quick reminder that your feedback is still pending and very helpful for improving our overall process.
Tone: Friendly, warm, casual-professional.
Detailed Explanation: This phrase adds warmth by showing care rather than authority, making the message feel supportive instead of formal or distant.
4. I want to let you know
Scenario: Use this phrase when you want to sound warm, sincere, and personal while sharing helpful information.
Meaning (20+ words): “I want to let you know” signals that you care about the person’s understanding and want them to have useful information that supports thoughtful and informed decisions.
5 Examples:
- I want to let you know that your request has been received and will be reviewed carefully by the appropriate department this afternoon.
- I want to let you know that our schedule has slightly changed due to unexpected updates from the administration team earlier today.
- I want to let you know that your package is on its way and should reach your address before the weekend arrives.
- I want to let you know that we added new features to your account to improve your overall experience significantly.
- I want to let you know that I will share more details with you once the final information becomes fully available.
Tone: Warm, caring, personal.
Detailed Explanation (20+ words): This expression feels natural and genuine, allowing you to communicate important information in a way that strengthens connection, trust, and meaningful understanding between you and the reader.
5. For your awareness
Scenario: Use this when you’re sharing details that may not require action but are still important to know.
Meaning (20+ words): “For your awareness” means the information is valuable, relevant, and helpful because it ensures the reader remains fully informed about something that may affect future decisions.
5 Examples:
- For your awareness, the security team will conduct inspections throughout the day to ensure a safer working environment.
- For your awareness, the project timeline has shifted slightly due to newly received requirements from stakeholders.
- For your awareness, the server maintenance tonight may temporarily affect access to your online dashboard.
- For your awareness, the customer support hours have been extended to accommodate increased requests from users.
- For your awareness, some documents were updated recently, so please check the newest versions before continuing.
Tone: Professional, neutral, informative.
Detailed Explanation (20+ words): This phrase works well in professional environments because it keeps communication clear and factual while showing respect for the reader’s need to stay properly informed.
6. Here’s something important to know
Scenario: Use this when you want the message to feel friendly while still encouraging attention.
Meaning (20+ words): This phrase signals that the information matters and is meant to help the reader navigate a situation with clarity, confidence, and thoughtful understanding.
5 Examples:
- Here’s something important to know as we approach the deadline, because several tasks may require additional time to complete properly.
- Here’s something important to know before traveling tomorrow, since weather updates show possible delays throughout the morning hours.
- Here’s something important to know regarding your account, because recent security changes may affect how you sign in.
- Here’s something important to know about the event, since seating arrangements have been adjusted due to higher-than-expected attendance.
- Here’s something important to know as you plan your schedule, because the meeting now includes two new agenda items.
Tone: Warm, helpful, conversational.
Detailed Explanation (20+ words): This phrase makes the message feel approachable, giving the reader a sense of personal guidance while still emphasizing the importance of the shared information.
7. I’d like to share this with you
Scenario: Use this when you want to be gentle and respectful while providing useful details.
Meaning (20+ words): This phrase suggests that the information is offered with care, goodwill, and thoughtful intention, ensuring the reader feels respected and supported in the communication process.
5 Examples:
- I’d like to share this with you because the updated plan may help you coordinate your tasks more effectively.
- I’d like to share this with you since the new instructions could make the next steps much easier for everyone involved.
- I’d like to share this with you so you’re aware that your request has been forwarded to the correct department already.
- I’d like to share this with you because the revised timeline includes additional opportunities for feedback and participation.
- I’d like to share this with you to ensure you have the most accurate information before making your final decision.
Tone: Empathetic, thoughtful, gentle.
Detailed Explanation (20+ words): This alternative emphasizes care and connection, making the communication feel more human because it shows you’re offering information with kindness rather than obligation.
8. You should know that
Scenario: Use this when you want to communicate something important that may influence the reader’s actions.
Meaning (20+ words): “You should know that” highlights the importance of the information and helps prepare the reader for something that they may need to acknowledge thoughtfully.
5 Examples:
- You should know that the system will undergo maintenance tonight, possibly affecting access for several hours.
- You should know that the new policy includes additional guidelines meant to improve communication across all departments.
- You should know that some deadlines may shift depending on the feedback we receive over the next few days.
- You should know that your appointment time has changed slightly due to an unexpected scheduling conflict earlier today.
- You should know that we updated your profile to reflect the new information provided in your recent message.
Tone: Clear, direct, thoughtful.
Detailed Explanation (20+ words): This phrase is useful when you need to emphasize importance without sounding harsh, helping the reader stay aware of something meaningful or time-sensitive.
9. I want to bring this to your attention
Scenario: Use this when you need to highlight something clearly and directly.
Meaning (20+ words): This phrase means the information carries weight and should be noticed because it may influence important plans, decisions, or upcoming actions in the process.
5 Examples:
- I want to bring this to your attention because the latest report includes several updates requiring immediate review.
- I want to bring this to your attention since a few details in the previous message may need correction.
- I want to bring this to your attention because the deadline has changed due to unforeseen scheduling adjustments.
- I want to bring this to your attention since our records show missing information that must be completed before processing.
- I want to bring this to your attention because you may need additional time to prepare for the new requirements.
Tone: Direct, formal, alerting.
Detailed Explanation (20+ words): This phrase is excellent when you must ensure the reader notices something significant, especially in professional or important communication where clarity is essential.
10. Please keep in mind
Scenario: Use this when offering a friendly reminder or helpful guidance.
Meaning (20+ words): “Please keep in mind” means the information should stay in the reader’s thoughts because it may affect upcoming choices or actions that require proper awareness.
5 Examples:
- Please keep in mind that travel times may be longer tomorrow due to predicted weather conditions.
- Please keep in mind that all paperwork must be completed before the final review process begins.
- Please keep in mind that our team will be unavailable during the afternoon for scheduled training sessions.
- Please keep in mind that your account may require additional verification steps depending on system updates.
- Please keep in mind that deadlines might shift slightly based on feedback from the leadership team.
Tone: Gentle, thoughtful, supportive.
Detailed Explanation (20+ words): This phrase feels friendly and helpful, encouraging the reader to remember the information without any sense of pressure or formality.
11. Just so you’re aware
Scenario: Use this when you want to share information casually while still making sure the person pays attention.
Meaning (20+ words): “Just so you’re aware” signals that the information may affect the situation, and you want the listener to stay informed and prepared before taking necessary next steps.
5 Examples:
- Just so you’re aware, the meeting will start earlier than expected because the speakers requested an updated schedule.
- Just so you’re aware, the system may slow down this evening due to heavy processing related to monthly reports.
- Just so you’re aware, your request is still being reviewed, and we will update you once a decision is made.
- Just so you’re aware, parking may be limited tomorrow because another event will be held at the same venue.
- Just so you’re aware, we added new safety protocols to ensure a smoother and more secure work environment.
Tone: Friendly, gentle, casual-professional.
Detailed Explanation (20+ words): This phrase works wonderfully when you want to remain warm and informal while still communicating something that the reader should definitely remember or consider carefully.
12. I wanted to highlight this
Scenario: Use this when pointing out something that might easily get overlooked but still matters.
Meaning (20+ words): “I wanted to highlight this” shows that the information deserves special attention because it may influence understanding, expectations, or the outcome of a particular task or situation.
5 Examples:
- I wanted to highlight this because the updated instructions contain crucial details that must be followed carefully from now on.
- I wanted to highlight this since some team members might miss the changes introduced in the revised guidelines.
- I wanted to highlight this because the report includes new deadlines that require timely adjustments from everyone involved.
- I wanted to highlight this because the customer shared important feedback that may help improve our future process significantly.
- I wanted to highlight this since the new version of the document corrects several earlier errors that caused confusion.
Tone: Professional, thoughtful, attentive.
Detailed Explanation (20+ words): This phrase is ideal when you want your message to stand out, ensuring that the reader gives special focus to something that truly matters in the communication.
13. Please take note of the following
Scenario: Use this when you want to list or present important details clearly and formally.
Meaning (20+ words): “Please take note of the following” means the information provided is important, specific, and structured, and you want the reader to pay close attention to each point listed.
5 Examples:
- Please take note of the following because the updated schedule includes several changes affecting tomorrow’s planned activities.
- Please take note of the following as these instructions will guide you correctly through the revised submission process.
- Please take note of the following since the team will follow new protocols that aim to improve workflow efficiency.
- Please take note of the following because these steps must be completed prior to your final approval stage.
- Please take note of the following since the event guidelines now include additional requirements for participants and organizers.
Tone: Formal, organized, clear.
Detailed Explanation (20+ words): This option is excellent when sharing detailed or structured information because it prepares the reader to focus carefully on multiple critical points.
14. I want to make sure you know
Scenario: Use this when you want to show care and ensure the person doesn’t miss something important.
Meaning (20+ words): “I want to make sure you know” communicates that you genuinely care about the person’s awareness and want them to have all necessary information before proceeding.
5 Examples:
- I want to make sure you know that your report looked excellent and only needs a few small updates before submission.
- I want to make sure you know that the timeline may shift based on decisions from leadership during this week.
- I want to make sure you know that the upcoming meeting will include new speakers who were recently confirmed.
- I want to make sure you know that your account upgrade includes additional features meant to improve your overall experience.
- I want to make sure you know that delays might occur due to the high number of requests currently being processed.
Tone: Warm, sincere, supportive.
Detailed Explanation (20+ words): This phrase feels nurturing and caring, showing that your intention is to help the reader stay informed because their understanding truly matters to you.
15. Something you should be aware of
Scenario: Use this when introducing information that might affect someone’s choices.
Meaning (20+ words): This phrase tells the reader that the information is important and may influence their actions or future decisions, so it should be acknowledged carefully.
5 Examples:
- Something you should be aware of is that the deadline might be extended depending on tomorrow’s meeting outcome.
- Something you should be aware of is that the documents require updated signatures due to recent policy changes.
- Something you should be aware of is that tomorrow’s event will take place in a different hall than originally planned.
- Something you should be aware of is that your request is still under review because additional details are needed.
- Something you should be aware of is that we added new features to your dashboard to improve your workflow.
Tone: Neutral, informative, calm.
Detailed Explanation (20+ words): This alternative works well when you want the reader to pay attention to something meaningful without sounding overly formal, strict, or authoritative.
16. I want to update you
Scenario: Use this when sharing new, recent, or developing information.
Meaning (20+ words): “I want to update you” means you are giving someone the most recent information so they remain informed and prepared for any upcoming changes or decisions.
5 Examples:
- I want to update you about your request because the team has made significant progress on your submission.
- I want to update you that several details in the schedule have been adjusted due to last-minute changes.
- I want to update you regarding the project timeline because new feedback has impacted some of the deliverables.
- I want to update you that your account verification was successful and requires no additional steps from you.
- I want to update you because our office hours have changed slightly to better support customer inquiries.
Tone: Friendly, clear, up-to-date.
Detailed Explanation (20+ words): This phrase builds trust by showing reliability, because you’re consistently keeping the reader informed with current, relevant, and helpful information that supports smooth communication.
17. This is important for you to know
Scenario: Use this when the information is very significant and should not be missed.
Meaning (20+ words): This phrase tells the reader that the information could meaningfully affect their understanding or actions, making it crucial for them to pay close attention.
5 Examples:
- This is important for you to know because the updated requirements must be followed to avoid unnecessary delays.
- This is important for you to know since the venue has changed due to unexpected maintenance issues earlier today.
- This is important for you to know because your participation will influence the final decisions made in the meeting.
- This is important for you to know as the previous instructions have been replaced with new, more accurate guidelines.
- This is important for you to know because deadlines may shift if we receive additional feedback from the management team.
Tone: Serious, respectful, clear.
Detailed Explanation (20+ words): This phrase ensures the reader understands the weight of the information, guiding them to pay careful attention to essential details that influence their responsibilities.
18. Allow me to inform you
Scenario: Use this when writing in a more formal or polite context.
Meaning (20+ words): “Allow me to inform you” is a courteous and formal way to introduce important information, showing respect and maintaining professionalism throughout the message.
5 Examples:
- Allow me to inform you that your application has progressed to the next phase of the evaluation process.
- Allow me to inform you that the event schedule has changed due to newly announced speaker arrangements.
- Allow me to inform you that your account has been successfully activated with all requested features enabled.
- Allow me to inform you that tomorrow’s meeting may run longer due to additional topics being added.
- Allow me to inform you that we updated our guidelines to ensure clarity and consistency across all departments.
Tone: Formal, respectful, polished.
Detailed Explanation (20+ words): This phrase is especially useful in formal emails because it creates a respectful tone while clearly presenting the information in a professional, refined manner.
19. I’d like to mention
Scenario: Use this when adding a helpful detail that supports understanding.
Meaning (20+ words): “I’d like to mention” introduces information in a soft and considerate way, helping the reader stay informed without feeling pressured or overwhelmed by the details.
5 Examples:
- I’d like to mention that your package may arrive later than expected due to transportation delays outside our control.
- I’d like to mention that a few details in your document should be corrected before final submission.
- I’d like to mention that our office hours have slightly changed to accommodate increased customer inquiries.
- I’d like to mention that the meeting agenda now includes an additional presentation by the guest speaker.
- I’d like to mention that your report was well done, although a few clarifications could make it even stronger.
Tone: Gentle, soft, casual-professional.
Detailed Explanation (20+ words): This phrase is excellent when you want to share information in a calm, subtle manner that feels supporting rather than demanding or overly direct.
20. For your information
Scenario: Use this when you want to share information that may be helpful but not necessarily urgent.
Meaning (20+ words): “For your information” communicates that the information may be helpful or relevant, allowing the reader to stay aware even if no immediate action is required from them.
5 Examples:
- For your information, the updated policies are now available online for all employees to review and understand easily.
- For your information, your request has been forwarded to the correct department for further processing today.
- For your information, we will conduct a brief system update tonight to improve overall performance.
- For your information, several new features will soon be available on the platform for all registered users.
- For your information, the event registration will close earlier than expected due to limited seating capacity.
Tone: Neutral, informative, light.
Detailed Explanation (20+ words): This phrase is commonly used in emails, helping the reader stay updated without sounding urgent, allowing communication to remain relaxed and easily understood.
Conclusion
Finding warm, thoughtful, and human alternatives to “Please Be Advised” helps your communication feel more genuine and personal, allowing you to express care while still maintaining clarity and professionalism. Using these alternatives can improve connection, make messages more relatable, and ensure that your words support understanding in every conversation.
FAQs
1. Is “Please Be Advised” too formal for everyday communication?
It can feel overly formal in casual conversations, so many people prefer softer alternatives that express the same message with more warmth and approachability.
2. Which alternative is best for professional emails?
Phrases like “Please note,” “Kindly be informed,” and “For your awareness” work extremely well because they maintain clarity and respect while sounding more natural.
3. Can these alternatives be used in academic writing?
Yes, many of them work beautifully, especially “please take note of the following,” “for your information,” and “allow me to inform you,” which maintain professionalism.
4. Which option sounds warmest and most personal?
Phrases such as “I want to let you know,” “I’d like to share this with you,” and “I want to make sure you know” feel heartfelt and caring.
5. Are these phrases suitable for formal letters?
Absolutely, especially choices like “kindly be informed,” “allow me to inform you,” and “kindly take note,” which create a polished and respectful tone.
Emma Brooke is a content writer at GrammerWay, specializing in English grammar, writing clarity, and common language errors. She creates easy-to-follow guides that help readers write accurately and confidently.
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