20 Other Ways to Say “Let Me Know When You Are Done” (With Examples)

Finding gentle and thoughtful alternatives to “let me know when you are done” can help you communicate with more warmth, clarity, and emotional intelligence, especially when you want your message to feel supportive and considerate. Using other ways to say “let me know when you are done” can make your conversations more personal, more meaningful, and more aligned with the caring tone you want to show others.

What Does “Let Me Know When You Are Done” Mean?

The phrase “let me know when you are done” generally means that you want someone to inform you once they have finished a task, activity, or responsibility, and it expresses a desire to stay updated and continue the next step when the person is ready.

Is It Professional/Polite to Say “Let Me Know When You Are Done”?

Yes, the phrase is generally considered polite and professional, especially when used respectfully, although choosing softer alternatives can deliver more emotional comfort and make colleagues or loved ones feel genuinely supported and not hurried.

Synonym for “Let Me Know When You Are Done”

• Whenever you wrap things up, please keep me posted
• Just give me a quick update once you finish up
• When you complete everything, please send me a message
• Let me know once you are ready to move forward
• Feel free to update me once your task is fully done
• Please tell me when your work comes to an end
• I would appreciate hearing from you once you’re finished
• Kindly inform me once everything is sorted on your side
• Let me know once you’ve finalized everything
• When you’re done, please reach out so we can continue
• Once you wrap up, please drop me a quick note
• When you’re finished, feel free to let me know anytime
• Tell me once everything is complete on your end
• Send me an update when you’re all done with everything
• Just let me know once you’ve gone through everything
• Please notify me once your work is fully completed
• Once you’re ready, please let me know so we can proceed
• Keep me informed once you finish everything successfully
• When your task is done, please share a quick update
• Message me once you’re completely finished with your task

1. Whenever you wrap things up, please keep me posted

Scenario: A great option when you want someone to update you without pressure while they manage their own time carefully.

Meaning: This phrase means you want updates after they finish their work, showing patience, calmness, and supportive energy.

Examples:

1. Whenever you wrap things up, please keep me posted so I can begin preparing everything needed for the next important step.
2. Whenever you wrap things up, please keep me posted because I want to stay aligned with your pace respectfully.
3. Whenever you wrap things up, please keep me posted so that our plans can continue moving smoothly forward together.
4. Whenever you wrap things up, please keep me posted because your timing truly matters for the next essential phase.
5. Whenever you wrap things up, please keep me posted since I want to avoid interrupting your thoughtful workflow today.

Tone: Warm, patient, gentle, and understanding.

Detailed Explanation (20+ words): This phrase communicates flexibility and emotional warmth by letting the other person know they can complete their activity comfortably without experiencing any unnecessary pressure.

2. Just give me a quick update once you finish up

Scenario: Useful in professional or casual settings when you expect a brief confirmation after completion.

Meaning: You want a short update once they are done, signaling respect for their time.

Examples:

1. Just give me a quick update once you finish up because I want to coordinate the next stage properly.
2. Just give me a quick update once you finish up so we can both stay organized throughout the entire workflow today.
3. Just give me a quick update once you finish up because your confirmation will help everything move much more smoothly afterward.
4. Just give me a quick update once you finish up since I want to remain aware of your schedule respectfully.
5. Just give me a quick update once you finish up because even a short message will help maintain strong communication.

Tone: Professional, concise, respectful.

Detailed Explanation: This alternative maintains efficiency and clarity by showing that you value communication while still respecting the other person’s focus and available time.

3. When you complete everything, please send me a message

Scenario: Ideal for structured tasks with clear endpoints requiring follow-up.

Meaning: You want them to message you after completing everything fully.

Examples:

1. When you complete everything, please send me a message because I need to verify the final details immediately afterward.
2. When you complete everything, please send me a message so I can review the next responsibilities without delay today.
3. When you complete everything, please send me a message because communication helps keep everything organized consistently.
4. When you complete everything, please send me a message since your update will help prevent any confusion later.
5. When you complete everything, please send me a message so we can continue with clear expectations for both sides.

Tone: Clear, dependable, structured.

Detailed Explanation: This phrase works well when you want closure on a task and need a direct update that confirms everything has been fully completed thoroughly.

4. Let me know once you are ready to move forward

Scenario: Great when next steps depend on their readiness or decision.

Meaning: You want them to notify you when they feel prepared for progress.

Examples:

1. Let me know once you are ready to move forward because your readiness matters for our smooth coordination.
2. Let me know once you are ready to move forward so we can handle everything systematically together today.
3. Let me know once you are ready to move forward because I want this process to feel comfortable for you.
4. Let me know once you are ready to move forward since pacing ourselves properly helps avoid unnecessary stress.
5. Let me know once you are ready to move forward so we can focus clearly on the next important milestone.

Tone: Supportive, thoughtful, gentle.

Detailed Explanation: This alternative emphasizes mutual timing and emotional understanding by encouraging the other person to proceed when they genuinely feel ready.

5. Feel free to update me once your task is fully done

Scenario: Perfect for low-pressure environments where independence is encouraged.

Meaning: You welcome updates after completion but without strict urgency.

Examples:

1. Feel free to update me once your task is fully done because I respect your individual workflow deeply.
2. Feel free to update me once your task is fully done so I can support the next part effectively.
3. Feel free to update me once your task is fully done since your timing naturally determines how we proceed afterward.
4. Feel free to update me once your task is fully done because collaboration flows better with relaxed communication.
5. Feel free to update me once your task is fully done so we both remain well-informed and aligned.

Tone: Relaxed, kind, reassuring.

Detailed Explanation: This phrase reassures the other person that you trust their process and do not intend to push or rush them unnecessarily.

6. Please tell me when your work comes to an end

Scenario: Ideal for tasks that require confirmation before the next step or handoff.

Meaning: You are politely requesting a notification when the work is completed entirely.

Examples:

1. Please tell me when your work comes to an end because I want to ensure nothing is overlooked afterward.
2. Please tell me when your work comes to an end so that I can plan my next steps properly today.
3. Please tell me when your work comes to an end because timely updates are very helpful for team coordination.
4. Please tell me when your work comes to an end so that everyone remains aligned with the progress made.
5. Please tell me when your work comes to an end because this helps maintain smooth workflow and clarity throughout.

Tone: Polite, professional, attentive.

Detailed Explanation: This alternative communicates respect and clarity while emphasizing that you want to stay informed without imposing urgency.

7. I would appreciate hearing from you once you’re finished

Scenario: Best when you want to express gratitude while requesting an update.

Meaning: You are politely expressing your interest in being informed after they finish.

Examples:

1. I would appreciate hearing from you once you’re finished because your confirmation helps me plan efficiently today.
2. I would appreciate hearing from you once you’re finished so I can ensure the next stage starts without confusion.
3. I would appreciate hearing from you once you’re finished because it strengthens our mutual understanding and teamwork consistently.
4. I would appreciate hearing from you once you’re finished so that I can allocate resources accordingly for the next task.
5. I would appreciate hearing from you once you’re finished because it allows me to respond promptly with thoughtful follow-ups.

Tone: Respectful, appreciative, polite.

Detailed Explanation: This phrasing demonstrates gratitude and attentiveness, making the recipient feel their work is valued while still giving them space to complete the task.

8. Kindly inform me once everything is sorted on your side

Scenario: Useful for collaborative tasks requiring confirmation that all elements are handled.

Meaning: You are politely requesting notification after they complete all necessary actions.

Examples:

1. Kindly inform me once everything is sorted on your side because I want to ensure we are fully coordinated moving forward.
2. Kindly inform me once everything is sorted on your side so that I can focus on my next responsibilities without confusion.
3. Kindly inform me once everything is sorted on your side because your update keeps all communication smooth and organized.
4. Kindly inform me once everything is sorted on your side so I can proceed with confidence and clarity today.
5. Kindly inform me once everything is sorted on your side because it demonstrates thoughtful teamwork and mutual respect.

Tone: Professional, courteous, considerate.

Detailed Explanation: This phrase combines politeness with clarity, emphasizing that you trust the other person to manage their tasks while ensuring coordination.

9. Let me know once you’ve finalized everything

Scenario: Perfect when the task requires completion before subsequent steps.

Meaning: You are requesting a confirmation after they have fully finalized the work.

Examples:

1. Let me know once you’ve finalized everything because I want to start the next step confidently and carefully.
2. Let me know once you’ve finalized everything so that we avoid any miscommunication or missed responsibilities.
3. Let me know once you’ve finalized everything because your update ensures the project continues seamlessly afterward.
4. Let me know once you’ve finalized everything so I can provide any assistance required promptly.
5. Let me know once you’ve finalized everything because your notification makes our workflow organized and stress-free.

Tone: Supportive, clear, respectful.

Detailed Explanation: This alternative emphasizes the importance of completion while showing patience and maintaining collaborative professionalism.

10. When you’re done, please reach out so we can continue

Scenario: Works best when subsequent tasks rely on their completion.

Meaning: You are politely requesting that they contact you after finishing their work.

Examples:

1. When you’re done, please reach out so we can continue without causing delays in the workflow process.
2. When you’re done, please reach out so we can continue and keep all timelines organized and predictable.
3. When you’re done, please reach out so we can continue working collaboratively on the next essential phase.
4. When you’re done, please reach out so we can continue with full clarity about responsibilities and next actions.
5. When you’re done, please reach out so we can continue smoothly while respecting each other’s time and effort.

Tone: Friendly, cooperative, encouraging.

Detailed Explanation: This phrasing communicates both readiness and collaboration, showing that you value the other person’s work while promoting teamwork.

11. Once you wrap up, please drop me a quick note

Scenario: Good for informal or friendly work settings.

Meaning: You request a short, informal update after they finish their tasks.

Examples:

1. Once you wrap up, please drop me a quick note because staying in touch keeps everything organized and flowing smoothly.
2. Once you wrap up, please drop me a quick note so I can review the progress and provide any immediate feedback required.
3. Once you wrap up, please drop me a quick note because your updates help maintain clarity and prevent unnecessary delays.
4. Once you wrap up, please drop me a quick note so I know everything has been completed correctly and thoroughly.
5. Once you wrap up, please drop me a quick note because communication is key for smooth collaboration and mutual understanding.

Tone: Casual, friendly, respectful.

Detailed Explanation: This phrase is approachable yet effective, signaling interest in updates while maintaining a light and friendly tone.

12. When you’re finished, feel free to let me know anytime

Scenario: Best for flexible work situations where the person can update at their convenience.

Meaning: You are inviting them to notify you once done without urgency or strict deadlines.

Examples:

1. When you’re finished, feel free to let me know anytime because I want you to complete your work without feeling rushed.
2. When you’re finished, feel free to let me know anytime so I can coordinate my next tasks comfortably and calmly.
3. When you’re finished, feel free to let me know anytime because your timing is important for smooth collaboration between us.
4. When you’re finished, feel free to let me know anytime so we can avoid confusion and keep everything on track efficiently.
5. When you’re finished, feel free to let me know anytime because I truly value clear communication and mutual respect throughout projects.

Tone: Relaxed, understanding, encouraging.

Detailed Explanation: This alternative conveys trust and patience, making the recipient feel comfortable and respected while maintaining effective communication.

13. Tell me once everything is complete on your end

Scenario: Great for work requiring verification before moving forward.

Meaning: You want a full confirmation once all tasks are done.

Examples:

1. Tell me once everything is complete on your end because I want to proceed without any misunderstandings or missed details.
2. Tell me once everything is complete on your end so I can coordinate with the next person or team efficiently.
3. Tell me once everything is complete on your end because your confirmation ensures accuracy and smooth progress.
4. Tell me once everything is complete on your end so I can start planning the next phase carefully and effectively.
5. Tell me once everything is complete on your end because it is crucial for maintaining organized and transparent workflow processes.

Tone: Professional, precise, dependable.

Detailed Explanation: This phrase focuses on clarity and accountability, ensuring all parties are aligned while showing respectful patience.

14. Send me an update when you’re all done with everything

Scenario: Ideal for tasks that require feedback or progress tracking.

Meaning: You are requesting an update after complete task completion.

Examples:

1. Send me an update when you’re all done with everything so I can ensure the next steps are handled properly and promptly.
2. Send me an update when you’re all done with everything because it allows me to track progress accurately and carefully.
3. Send me an update when you’re all done with everything so I can communicate next actions effectively without confusion.
4. Send me an update when you’re all done with everything because timely communication keeps our workflow smooth and organized.
5. Send me an update when you’re all done with everything so we can continue planning with complete clarity and mutual understanding.

Tone: Friendly, attentive, collaborative.

Detailed Explanation: This alternative is straightforward yet empathetic, encouraging timely communication without creating pressure or stress.

15. Just let me know once you’ve gone through everything

Scenario: Good for situations where a thorough review is expected before completion.

Meaning: You are asking for confirmation after they carefully finish reviewing all relevant items.

Examples:

1. Just let me know once you’ve gone through everything because I want to ensure nothing is missed in this critical process.
2. Just let me know once you’ve gone through everything so I can respond promptly with accurate information and support.
3. Just let me know once you’ve gone through everything because your careful review is important for effective decision-making afterward.
4. Just let me know once you’ve gone through everything so I can coordinate my next steps confidently and efficiently.
5. Just let me know once you’ve gone through everything because communication after detailed review is crucial for smooth collaboration.

Tone: Patient, considerate, supportive.

Detailed Explanation: This phrase shows you value thoroughness while politely requesting timely updates, combining respect for effort with clarity.

16. Please notify me once your work is fully completed

Scenario: Perfect for formal or professional contexts where completion must be confirmed.

Meaning: You want official notification after the work is fully finished.

Examples:

1. Please notify me once your work is fully completed so I can approve the next stage or provide necessary feedback immediately.
2. Please notify me once your work is fully completed because accurate updates are essential for accountability and organization.
3. Please notify me once your work is fully completed so I can share progress with the team confidently and efficiently.
4. Please notify me once your work is fully completed because it ensures smooth transition into subsequent phases of the project.
5. Please notify me once your work is fully completed so all responsibilities are properly tracked and nothing is overlooked.

Tone: Professional, formal, polite.

Detailed Explanation: This alternative emphasizes professionalism and accountability while still being respectful and non-demanding.

17. Once you’re ready, please let me know so we can proceed

Scenario: Useful when next steps depend on their readiness.

Meaning: You request notification when they are ready to move forward collaboratively.

Examples:

1. Once you’re ready, please let me know so we can proceed without creating unnecessary stress or confusion for either of us.
2. Once you’re ready, please let me know so we can proceed in a structured and coordinated manner efficiently today.
3. Once you’re ready, please let me know so we can proceed with clear understanding and shared expectations between us.
4. Once you’re ready, please let me know so we can proceed without delays and ensure all tasks remain organized properly.
5. Once you’re ready, please let me know so we can proceed in a calm, thoughtful, and well-prepared manner together.

Tone: Encouraging, supportive, professional.

Detailed Explanation: This phrasing balances patience and readiness, showing care for the other person’s timing while emphasizing collaboration.

18. Keep me informed once you finish everything successfully

Scenario: Great for tracking progress on important or high-stakes tasks.

Meaning: You are asking for updates once everything has been completed without problems.

Examples:

1. Keep me informed once you finish everything successfully because it is critical to ensure smooth coordination throughout the process.
2. Keep me informed once you finish everything successfully so we can adjust plans accordingly and maintain proper workflow.
3. Keep me informed once you finish everything successfully because your updates are essential for consistent teamwork and collaboration.
4. Keep me informed once you finish everything successfully so I can provide support if any unforeseen issues arise.
5. Keep me informed once you finish everything successfully because maintaining clear communication guarantees both efficiency and reliability.

Tone: Professional, supportive, attentive.

Detailed Explanation: This phrase emphasizes both success and communication, reassuring the person while ensuring that you are updated on progress.

19. When your task is done, please share a quick update

Scenario: Ideal for short, concise updates after specific tasks.

Meaning: You want a brief notification once the assigned task is finished.

Examples:

1. When your task is done, please share a quick update because timely information ensures smooth collaboration and workflow.
2. When your task is done, please share a quick update so I can respond promptly and coordinate the next step properly.
3. When your task is done, please share a quick update because even short messages help maintain accountability and clarity.
4. When your task is done, please share a quick update so I can track progress and plan future responsibilities carefully.
5. When your task is done, please share a quick update because keeping communication clear reduces misunderstandings and errors significantly.

Tone: Concise, polite, practical.

Detailed Explanation: This phrase allows for short, effective communication while maintaining clarity and respect for the other person’s time.

20. Message me once you’re completely finished with your task

Scenario: Best for formal or structured workflows requiring confirmation.

Meaning: You want a direct message when the work is fully completed.

Examples:

1. Message me once you’re completely finished with your task because timely updates ensure smooth progression of the entire project.
2. Message me once you’re completely finished with your task so I can plan my next responsibilities efficiently and accurately.
3. Message me once you’re completely finished with your task because clear communication reduces errors and misunderstandings significantly.
4. Message me once you’re completely finished with your task so I can provide any needed feedback immediately afterward.
5. Message me once you’re completely finished with your task because this ensures proper coordination and mutual understanding throughout the process.

Tone: Direct, professional, considerate.

Detailed Explanation: This alternative emphasizes complete communication while remaining professional and respectful, ensuring clarity and accountability.

Conclusion

Finding the right words to say “let me know when you are done” is more than just polite phrasing—it’s a way to show care, patience, and attentiveness in communication. By choosing one of these 20 alternatives, you can make your requests feel more thoughtful, personal, and considerate, whether in professional or casual settings. Using varied expressions also prevents repetition and helps maintain a warm, human connection in every conversation.

FAQs

Q1: Is it always necessary to use alternatives to “let me know when you are done”?

A1: No, but using alternatives can make your communication feel warmer, more empathetic, and less abrupt in many situations.

Q2: Can these alternatives work in both professional and casual contexts?

A2: Yes, most alternatives are flexible and can be adapted to formal, friendly, or collaborative settings effectively.

Q3: Do these alternatives imply urgency?

A3: Not necessarily. Many alternatives convey patience, support, and understanding rather than rushing the person.

Q4: Are these phrases suitable for email communication?

A4: Absolutely. Most phrases are professional enough for email and polite while maintaining warmth and clarity.

Q5: How can I choose the best alternative?

A5: Consider the tone, context, and relationship with the person; some alternatives are casual, while others are formal or professional.